Events · Lakeside & Meadows
Host an event at Lakeside
You need to complete two steps, concurrently: register your event and reserve your space. Your reservation isn’t approved until the registration form is in — so don’t wait on one to start the other.
Submit both at least three weeks (15 business days) before your event date.
Required · do this
Register your event
The step people forget. Pick the form that matches who’s hosting.
— at the same time —
Required · do this
Reserve your space in EMS
Lakeside is the primary venue; Meadows is a good fallback if Lakeside is booked.
- Go to the EMS Web App at scheduling.princeton.edu.
- Sign in via CAS (“Welcome, Guest,” top right) using your personal NetID — not your group NetID.
- Click Create a Reservation, then Book Now under “Campus Space Request.”
- Enter your date and times. Availability shows in the system. Management generally won’t approve two events in the same space on one day.
- Under Locations → Add/Remove, find your space (codes below) and click the green plus.
- Click Next Step, fill in your event details, and click Create Reservation.
Lakeside
Commons B (TV lounge) — in EMS, search TV lounge – Commons B
Outdoor grill area — in EMS, search Lakeside BBQ Deck
Meadows — fallback if Lakeside is booked
Community Room (GSH Bldg C) — in EMS, search C161. South & North are booked together as one room.
Commons BBQ (GSH Bldg C) — in EMS, search C1EXT1
After you submit both
What to expect
→ The Graduate School’s Student Affairs team reviews and approves your event.
→ Lakeside/Meadows management then approves your space reservation in EMS.
→ You receive a final confirmation email with further instructions, copying Student Affairs.
Haven’t heard back?
If your event date is approaching and you have no confirmation after two weeks — despite submitting both your registration form and space reservation on time — you might want to check on your approvals with the Graduate School’s Student Affairs team and Lakeside Management.
Updated June 2026